Executive Administrative Assistant – Deputy Clerk of the Board
General Definition of Work
Performs difficult skilled administrative support work providing assistance to the County Administrator, serving as
Deputy Clerk to the Board of Supervisors, preparing and maintaining official records and files, and related work as
apparent or assigned. Work is performed under the limited supervision of the County Administrator.
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The
requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable
accommodations may be made to enable an individual with disabilities to perform the essential functions.
Performs general office tasks and provides a full spectrum of administrative support and clerical duties for the
County Administrator and Board of Supervisors as needed or required.
Receives information and prepares agendas; attends meetings; transcribes minutes; prepares and posts notices of
meetings; files and maintains official meeting minutes and processes ordinances, resolutions, proclamations,
amendments and other actions of the Board.
Prepares and maintains a variety of official documents, files, accounts and other records; reviews and uploads files
to external hard drives and web sites.
Distributes copies of all adopted Ordinances to specific County/Constitutional officer personnel and outside
Develops board meeting packets by compiling agendas, requests, departmental reports, and other material.
Ensure that records within the area of responsibility are identified, generated, controlled, maintained, processed,
stored, and disposed of in compliance with the Virginia Public Records Act.
Receives and responds to email, telephone and in-person inquiries on behalf of the Board of Supervisors and the
County Administrator; performs research, escalates to appropriate area, etc. to provide inquiry resolutions.
Develops, coordinates, and maintains a variety of agendas, meetings, and schedules for the governing body;
manages event planning, registrations, assists with responding to Freedom of Information Act requests pertaining to
the governing body and coordinates travel arrangements for the Board of Supervisors.
Orders and maintains office supplies; oversees and monitors associated expenditures; coordinates and facilitates
purchases of office equipment (i.e. copier, postage meter)