Department Secretary – Carilion Clinic Orthopaedic Surgery – NRV
The Department Secretary performs secretarial and administrative support for multiple individuals within the department. Administrative duties may also include the processing, tracking and management of data related to Accounts Payable, Payroll and Attendance, taking minutes, as well as the management of reports specific to the department.
The job duties of the Department Secretary inlcude, but are not limited to, the following:
Answers telephone in a timely manner and ensures proper transfer of calls to the appropriate staff. Directs inquiries as appropriate.
Receives and distributes mail/faxes/electronic notifications. Distributes employee paychecks.
Composes and types letters and correspondence with minimal errors in a timely manner. May record meeting minutes.
Establishes and maintains confidential files and records.
Maintains and orders office supplies. Works with vendors to ensure maintenance of general office equipment.
Greets and assists visitors in a professional manner.
Schedules appointments and coordinates arrangements for meetings, conferences and travel.
Proofreads documents, correspondence and reports prepared by self or others.
Prepares routine and non-routine special reports, including gathering and summarizing data.
Processes department purchases and ensures invoices are sent to Accounts Payable.