Clerk / Administrative Assistant
Job Description:
The Town of Broadway is accepting applications for the position of Clerk / Administrative Assistant. The successful applicant is required to attend all Council meetings and Planning Commission meetings and take minutes of all such meetings. The successful applicant will also serve as the Town’s primary receptionist, provide routine information to the public, and assist in managing the overall operations of the Town Administration Office on a daily basis.
Responsibilities include:
– Attend Council Meetings and Planning Commission Meetings and record minutes.
– Maintain permanent records, including minutes, ordinances, resolutions, etc.
– Prepare and submit various government reports and contracts and act as notary for Town business.
– Assist in the preparation and distribution of agendas and meeting packets.
– Provide administrative support to the Town Manager, Deputy Town Manager, Treasurer, and Town Council.
– Assist with water bill distribution and receivables.
– Assist customers, collect funds, verify financial invoices, and administer daily deposit.
– Serve as the main office point of contact during regular business hours from 8:00 a.m. – 4:30 p.m., Monday – Friday, with a lunch closure from 12:30 – 1:30 p.m.
– Ability to deal courteously and tactfully with the public, government officials and employees.
– Assist in monitoring communications for the Town across digital and social media platforms.
– Organize rental schedules for picnic shelters, Community Center, baseball fields, and other Town-owned property.
– Update Town informational brochures as needed.
– Order office equipment and supplies.
– Other duties as assigned.
Desirable education and experience: High school diploma or equivalent; experience in a similar office position; City Clerk Certification.
This is a full-time position eligible for overtime with in-person office expectations. The Town of Broadway is an Equal Employment Opportunity employer.
