Administrative Assistant I: Fire & Rescue
SUMMARY: Performs difficult paraprofessional, skilled clerical and administrative work in the operation of the department; does related work as required. Work is performed under regular supervision. Limited supervision may be exercised over a small group of employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain a satisfactory attendance. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. Other duties may also be assigned.
Answers inquiries from public and employees regarding departmental procedures and services; Assists in preparing and executing annual budget; Plans, initiates and carries to completion clerical, statistical and administrative materials and activities; Processes payment of invoices, purchase orders, contract payments and tracking of those payment and purchase requests; Submits all purchase requisitions, including pertinent documentation for routine purchases, bids and emergency purchases; Schedules personnel and facilities, Supervises and trains office personnel; Prepares payroll; Maintains personnel and payroll records; Records and transcribes minutes, May serve as secretary to an administrative board; Sets up and supervises the maintenance of files and records, Assists in the development of office procedures, Types a variety of material from rough drafts, reports and correspondence, Maintains appointment schedules and makes arrangements for travel, meetings and conferences; Assists in the gathering of information and materials for grants, meetings, etc. within the department; Contributes to a positive work environment.
For a complete listing of the skills and qualifications for this position please visit our website at www.winchesterva.gov
NOTE: This classification specification is not intended to be all-inclusive. An employee will also perform other reasonably-related job responsibilities as assigned and required by management. City of Winchester reserves the right to revise or change job duties as the need arises. Moreover, management reserves the right to change job descriptions, job duties or working schedules based on their duty to accommodate individuals with disabilities. This classification specification does not constitute a written contract of employment.