Accounts Payable Specialist
Job Description:
Responsibilities:
• Audits invoices and statements; compares with purchase orders for price, quantity and accuracy; gathers data for audits as required; sorts and organizes expenses according to cost categories.
• Reduces or eliminates disallowance of reimbursement by verifying and accurately entering payments into the Thomas Brothers Accounting System using Request for Funds, invoices and other billings; requests W-9’s and codes upon receipt.
• Process, prints and distributes weekly and monthly checks for direct payments to vendors and clients; maintains warrant, check registers and check distribution log; uploads check files to Treasurer’s Office; prepares canceled and voided check requests as required.
• Manages and reconciles Special Welfare Fund Account; enters collections, parental co-payments and guardianship fees, criminal history fees related to service programs, child support payments, Supplemental Security Income and Social Security Administration (SSA) receipts.
• Enters fraud and overpayment information into Virginia Case Management System (VaCMS); submits collections to Department of Medical Assistance Services.
• Distributes bus tickets, gas cards, and other client related items.
• Serves as back-up to the Accounting Technician I/II.
Requirements:
• Any equivalent combination of education and experience equivalent to a high school diploma, preferably supplemented by college-level courses in bookkeeping, accounting, or business management; some experience in accounting, bookkeeping or statistics with demonstrated ability to work with computer systems and software.
• Knowledge of standard accounting principles and practices; data entry, automated financial record-keeping systems and various software packages; knowledge of principles and processes for providing customer service including setting and meeting quality standards for services and evaluation of customer satisfaction.
• Skill in the use of computer software, especially Microsoft Office Suite.
• Ability to research and analyze information and compile reports; maintain complex manual and automate financial records and to prepare financial reports accurately; exercise independent judgment and initiative; pay close attention to detail in ensuring proper and timely payments requiring minimal supervision; express ideas concisely orally and in writing; establish and maintain effective working relationships with staff, other County
officials and the public.
