2019 VML Mayors Institute / Annual Conference FAQs
Conference Pricing List
- Annual Conference Registration – VML Member – $385
- Annual Conference Registration – Non-Member – $500
- Mayors Institute Registration (Pre-conference event) – $250
Spouse/guest Options
- Mayors Institute Spouse/guest Registration – $100
- Annual Conference Spouse/guest Registration – $150
- Annual Conference “Planternoon” Spouse/guest Activity – $50
A La Carte Options
- Sunday – Women in Local Government Luncheon (ticketed event) – $50
- Monday – NBC-LEO Luncheon (ticketed event) – $50
- Monday – VLGMA Luncheon (ticketed event) – $50
- Tuesday – Lunch Banquet – $50
General FAQs
Where can I find the itinerary?
As is the case every year, the conference program evolves as the date approaches. However, you can view a preliminary program for the conference here. We will continue to revise it as we finalize items and will announce when the program has been finalized in our eNewsbulletin and on our website.
Can I bring my spouse or a guest?
Of course. However, if you want them to be able to attend all the events, receptions, etc. you will need to purchase a Spouse/Guest Registration in addition to your registration. The cost is $100 for the Mayors Institute and $150 for the Annual Conference. Please note that a “guest” cannot be an elected official or municipal leader.
Can I attend individual events instead of the whole conference?
Yes, some of the events are listed as “A La Carte” options on the registration form. They are:
- Sunday – Women in Local Government Luncheon (ticketed event) – $50
- Monday – NBC-LEO Luncheon (ticketed event) – $50
- Monday – VLGMA Luncheon (ticketed event) – $50
- Tuesday – Lunch Banquet $50*
*The Tuesday Lunch Banquet is included with the general conference registration, so you only need to purchase this a la carte if you won’t be attending the conference but want to attend the lunch banquet.
How much does it cost to attend the conference?
Pricing information is available here [anchor] and on the registration page where you select your event and options.
What is the Spouse/Guest activity this year?
The “Planternoon” activity is a locally curated afternoon of planting succulents. Create your own unique terrarium on a sturdy, wooden chalkboard container. Includes all supplies, smocks, gloves, three premium succulents, succulent soil, decorative stones, moss. We even throw in your choice of a gnome or fairy for good measure. Wine and other liquid refreshments (just water for the plants, please) will be included as well.
Are there vegan or vegetarian food options?
Yes. Please indicate on the registration form in the “Dietary needs” section for each attendee that will need a vegan or vegetarian option for meals.
What days/times are the sponsored luncheons?
Please note that the following are ticketed events which must be purchased in the A La Carte section of the registration form:
- Sunday, 12:30 – 2 p.m. – Women in Local Government Lunch
- Monday, Noon – 1:15 p.m. – NBC-LEO Lunch
- Monday, Noon – 1:15 p.m. – VLGMA Lunch
Attendee Registration & Payment:
I’m registering other people for the conference, not myself. Why do I need to enter my information first?
The registration form is driven by our database. If you’re not currently listed in our database, you will need to enter your information before you can proceed to registration. When you reach the registration page, there will be fields to indicate who will be attending.
I don’t want to register for both events, but it looks like there is only one form. How can I choose which event to register for?
After you have entered your email address (or the email address of the person you wish to register) in the space provided and then clicked the appropriate submit button, you will be taken to a screen where you enter your information and select which event(s) you wish to attend.
Can I be invoiced for my payment?
You may pay with a credit card when you make your online registration(s) or choose to pay by check. If you choose to pay by check, you will be sent an invoice via email. Please make your payment at least 2 weeks prior to the conference.
Can I pay after the conference?
Unfortunately, we are no longer able to offer this option. However, if you are unable to pay prior to the conference, we can accept payment by credit card or check when you pick up your credentials.
Can I register for more than one person?
Yes. Select the “I’m registering multiple people for this event” option in the registration portal.
Can I register other people if I am not attending?
Yes. You can use one of the following options in the registration portal:
- I’m registering another person for this event using his/her email address
- I’m registering another person for this event using my email address.
Can I change a registration?
If you need to add attendees, you can use the following options in the registration portal:
- I’m registering another person for this event using his/her email address
- I’m registering another person for this event using my email address.
If you need to remove attendees or add/remove an item (i.e. Spouse/Guest Activity) from your registration, please send the details of your request to Joni Terry, jterry@vml.org.
How do I cancel a registration?
All requests for cancellations should be sent to Joni Terry, jterry@vml.org at least 2 weeks prior to the event.
Exhibitor Registration & Payment:
How can I see what booths have already been reserved and/or select mine?
After you’ve completed the registration landing page, you will be taken to the page where you select the number of booths, add additional attendees (if desired) and use a link to our Exhibit Hall chart which will allow you to select a specific booth by clicking on it. Booths that are already reserved will be indicated in red.
I’ve already registered and provided the info for my 2 attendees but when I try to go back and add another person the system says I am already registered. How do I add another person at this point?
You can start a new registrationusing the contact information for the additional attendee and then choose only the additional attendee box.
When I registered, I did not know who would be attending or I need to change the attendees. How can I update/change this information?
Please send an email to Sandra Harrington, sharringon@vml.org and indicate what changes you’d like to make.
When will the exhibit hall be open?
Exhibitors my begin registering and setting up their booths at 7 a.m. on Sunday, October 6. The Exhibit Hall will be open to attendees from 11 a.m. – 6:30 p.m. on that day. On Monday, October 7, the Exhibit Hall will be open to attendees from 7 a.m. – 3 p.m. After that, exhibitors should take down their booths and join the attendees for the Host Night Celebration in Market Square that evening. The Exhibit Hall will not be open on Tuesday, October 8.
