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October 3-5
Hampton Roads Convention Center
1610 Coliseum Drive, Hampton, VA 23666
Exhibit booths are going fast. Please reserve yours today.
Exhibitor Information & FAQs
Below are some frequently asked questions from potential exhibitors.
When is the exhibit information mailed out?
- Packets were mailed out June 9.
How can I get on the list to receive information?
- VML members automatically receive this mailing.
- Non-members can email Kimberly Pollard, and she can email you the packet of information.
What is the booth cost to exhibit?
- $675 for VML sustaining members (or 2 booths for $1250).
- $800 for non-members (or 2 booths for $1550).
What does the exhibit fee include?
- Your fee includes a 10'x10' booth, 10´ back drape, one 6´ table, electrical outlet, two chairs and a wastebasket.
- Up to two exhibitors to attend the reception in the exhibit hall Sunday evening and host city night on Monday in addition to any of the meetings during the day Monday. If you plan to have more than two exhibitors in your booth, there is an additional $100 fee per person to cover the cost of the events and their food and drinks.
As an exhibitor, do we get a special rate on ads placed in the October Conference issue of Virginia Town & City?
- Yes. There's a 10% discount for exhitbitors on all full color ad sizes for this issue. Deadline is August 28. See ad rates page or download contract.
Please let us know
...any ideas you have on how to improve the annual conference! Maybe you know of a great speaker, or you think we should include a workshop on a particular idea. Please send your ideas to Mary Jo Fields, 804/523-8524.
If you are interested in information about exhibiting or sponsorship opportunities at the conference, please contact Kimberly Pollard, 804/523-8528.
About the VML Annual Conference
Each fall about 1,000 local government officials, speakers and exhibitors attend the VML Annual Conference. The conference includes:
- General sessions featuring political leaders, nationally-known speakers and local government experts.
- Workshop sessions on a variety of local government issues.
- Business meeting focusing on the adoption of the annual VML legislative program and the election of officers for the upcoming year.
- The presentation of the annual achievement awards recognizing excellence in local government programs.
- The opportunity for networking with colleagues from across the state.
- Exhibit hall featuring the latest in products and services for local governments.
Upcoming annual conferences
- Oct. 2-4, 2011 - Henrico County
- Sept. 23-25, 2012 - Williamsburg
- Oct. 2013 - Arlington County
- Oct. 2014 - Roanoke
Conference logistics
The VML Annual Conference is typically held in a single "conference" hotel or convention center. Because of the number of sleeping rooms needed, blocks of rooms also are set aside for VML participants at other hotels nearby. Bus or trolley transportation is generally provided between the overflow hotels and the main conference hotel.
Hotel reservation information available in June or call the league office at 804-649-8471.
A conference registration packet will be mailed to local elected officials and clerks. The packets, which include all necessary registration forms, also will be published in the July issue of Virginia Town & City. Information on speakers, workshops and activities at the conference is included in Virginia Town & City, Update and through individual mailings. Check back for more information about registration fees for members and non-members
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